Skypace is the ocean freight division of Maxton Shipping Inc., a freight forwarder headquartered in California and represented worldwide. Skypace provides the world’s first BCO-facing shipping platform that connects our branches, vendors, and customers in the same tech environment.
The platform enables the full cycle of freight execution from instant quoting and planning to managing shipments with complete process visibility and is directly integrated with top-10 ocean carriers like MSC, Maersk, CMA CGM, COSCO, and Hapag-Lloyd, operating across all major trade lanes.
Today, we support 150+ customers across 18 countries, handling significant freight volumes with speed, transparency, and support.
Our instant advantage for your clients:
Door-to-Door instant freight quotes for ocean, including pickup/delivery and freight;
Live schedules;
One-click booking for CY/D-CY/D modes;
DIY mode: shippers can independently quote, book, issue B/Ls, and track their port-to-port shipments while our logistics team remains available to support the entire process.
Included for free: full tracking of the shipment, exceptions, and charges for the proactive issues and customer communication.
The Documentation Clerk - Export Customs Clearance is responsible for preparing, validating, and managing export documentation to ensure regulatory compliance and uninterrupted shipment execution. This role supports ocean freight movements across multiple export jurisdictions and acts as a control point between shippers, customs brokers, carriers, and internal operations teams.
The position exists to reduce compliance risk, prevent shipment delays, and maintain data accuracy across export filings and carrier documentation.
Key Responsibilities:
Prepare and review export documentation including commercial invoices, packing lists, shipping instructions, certificates, and supporting regulatory documents;
Submit export filings in accordance with country-specific customs and export control requirements;
Coordinate with customs brokers, shippers, carriers, and internal operations teams to confirm documentation readiness;
Verify consistency of shipment data across booking, documentation, and customs systems;
Monitor filing deadlines and vessel cut-offs to prevent delays or penalties;
Identify and resolve documentation discrepancies prior to cargo loading;
Maintain accurate records and document status updates within the Skypace platform;
Support audits, internal reviews, and regulatory inquiries related to export filings.
Operational Interfaces:
Works closely with ocean freight operations and booking teams;
Interfaces with external customs brokers and regulatory authorities;
Coordinates with customers on document accuracy and compliance requirements;
Supports carrier documentation and bill of lading issuance workflows.
Required Experience and Qualifications:
3+ years of experience in export documentation or export customs clearance within freight forwarding or logistics;
Working knowledge of export compliance procedures and filing requirements;
Familiarity with Incoterms, shipping instructions, and ocean freight documentation flows;
High attention to detail and ability to manage time-sensitive filings;
Comfortable working with digital documentation and freight management systems;
Clear written and verbal communication skills.
This role operates within a live freight execution environment where documentation accuracy directly affects shipment timelines, compliance exposure, and customer outcomes. Skypace applies automation to standardized documentation processes while relying on experienced professionals to manage regulatory judgment, exception handling, and coordination.
Professionally, this position offers direct exposure to international export compliance across multiple trade lanes, clear ownership within the shipment lifecycle, and the opportunity to work in a system where logistics expertise is reinforced by structured technology rather than replaced by it.
